Archive for January, 2009

Cue sheet and GPS file for annual meeting ride.

Friday, January 23rd, 2009

The Annual Meeting Metric Century will start at 8 am from the Glen Echo parking lot off Oxford Rd. See directions to the parking lot plus ride description here:

http://dcrand.org/blog/2009/01/18/parking-for-annual-meeting-ride-before-meeting/

Here is the cue sheet: Annual Meeting Metric Century: Cue Sheet

and GPS file: Annual Meeting Metric Century: GPS File

(For some reason, it won’t let me upload the GPS file directly, so I put it into a zip file. Whatever!)

These files haven’t been tested with a pre-ride but appear to be correct. As usual, you ride at your own risk! Stay alert, don’t just look down at your GPS or cue sheet!

Parking for annual meeting; Ride before meeting. (Updated).

Sunday, January 18th, 2009

Dear DC Randonneur,

Annual Meeting, Parking, and Directions

Reminder: Annual meeting at Glen Echo Town Hall on Saturday, January 24 at 3:30 pm.

Parking: We have been asked not to park near the Glen Echo town hall. Instead, we need to park in the parking lot that is just off Oxford Road, three blocks southeast of Glen Echo Town Hall.

Directions to the Glen Echo parking lot.

From Maryland, take DC Beltway south toward American Legion Bridge, Exit 39, MD190 (River Rd) east toward Washington.  Continue 2.2 miles to a right onto MD614 (Goldsboro Rd).  At MacArthur Boulevard, make a right then a quick left into parking lot for Glen Echo Park and Clara Barton House.

From Virginia, at Maryland end of American Legion Bridge, take exit 41 onto Clara Barton Parkway east toward DC.  In 1.5 miles, bear right on ramp leading to Cabin John overpass.  Turn left onto overpass to MacArthur Boulevard.  Turn right and continue 0.7 mile to lot for Clara Barton House and Glen Echo Park on right.

From downtown DC, go west on Massachusetts Ave.  At Westmoreland Circle, continue on Mass. Ave into Maryland.  Turn left onto Goldsboro Rd at the T, then in ½ mi. turn right onto MacArthur Blvd, then quick left into parking lot for Clara Barton House and Glen Echo Park.
Ride before Meeting

Weather permitting, there will be a ride before the meeting, starting from the Glen Echo parking lot at 8 a.m.–total distance is about 67 miles but with shortcut options. The route combines portions of several Crista rides to head northwest, paralleling the Potomac to Seneca Lake Park, where it heads north (following the route of the recent Woodsboro 100 that started from Dave Berning’s house — moderately hilly). After a rest stop at Boyd’s, we continue a little further northwest before turning down Peach Tree for lunch at Cugini’s pizza at Poolesville. The ride home features a brief hike across a field near Dave’s house that Crista says is fun, then follows back roads to get past Potomac. Cue sheet and GPS file will be posted to the website.

Following text, describing the meeting and agenda, is unchanged from prior post:

Besides the business meeting, this is also a social event, and we plan to have food and beverages available (maybe some classic randonneuring items such as pizza, energy bars, gatorade … your contributions are welcome; more later …)

Proposed agenda for the annual meeting:

  1. President’s report on 2008
  2. Treasurer report on 2008
  3. Brevet schedule for 2009
  4. Volunteer coordinator report on 2008 and recruitment of volunteers for 2009 ride schedule
  5. Approve budget for 2009.
  6. Member discussion and vote on proposed bylaw amendments.
  7. Website report.
  8. Elect Board members.
  9. Recognition of members
  10. Adjourn

We plan to circulate the ‘08 financials, ‘09 budget, and any proposed bylaw amendments at least a week prior to the meeting. The Board has not yet discussed the nomination process for Board members, but we know that members have expressed a desire for a more-open process than in the past.

If you have issues that you would like to discuss that are not covered in the scope of this agenda, please email me.

Tappahannock 200km Brevet - February 14, 2009

Friday, January 16th, 2009

The Tappahannock 200K is a mellow ride to balance the challenging Woodbine Wallop ride that was held in December. Starting from the historic town of Ashland, VA, (The Center of the Universe) the ride heads east toward river country. Leaving Ashland, the first few miles pass through signs of modern times: gas stations, truck stops and fast food joints. When the route turns at the antique store Two Frogs on a Bike the surroundings seem to go back to the time of quiet roads and rural atmosphere. The rolling terrain levels out as the route approaches the Rappahannock River and the town of Tappahannock. After the control and lunch at Java Jack, the route leaves Tappahannock and the rolling hills continue with an occasional short, steep climb. Ten miles before the final control there is a five mile stretch of easily traveled, unpaved road that meanders around the congestion of modern Ashland to the finish.

DCR Proposed bylaws: Significant changes and the motivation for them.

Monday, January 12th, 2009

Dear DC Randonneurs member,

We have posted to the DCR website a proposed set of amended DCR bylaws, approved unanimously by the DCR Board, and submitted to the DCR membership for their approval at the 2009 annual meeting.  There are two PDF’s: One is the proposed amended bylaws (DCR Bylaws v10), the second shows changes in those bylaws relative to the bylaws as amended at the 2008 annual meeting (Proposed DCR bylaws — differences from prior bylaws).

I’ll try to explain as briefly as possible the significant changes and the motivation for them.  As you review the bylaws, feel free to email me or other Board members with questions.

1) We introduce the concept of a “Club Brevet Administrator” (CBA).  That’s just our name for the club member who is responsible for running brevets on behalf of DCR, and who would be expected to either be a RUSA Regional Brevet Administrator (RBA) or to apply to RUSA to become an RBA.  Brevets are of course required to be run subject to applicable RUSA/ACP/RM rules.

The main reason for introducing the CBA concept is just to fix a problem with the old bylaws.  The old bylaws say that DCR has to have a RUSA RBA on its Board — but we have no way to force any RBA to be on our Board.  And the old rules say that the RBA is “appointed by RUSA subject to the approval of the membership.”–but in fact, DCR has no role in RUSA’s approving RBA’s.

So what we have done is to write a description for how we would like to interact with any RBA who chooses to affiliate with DCR and be a DCR member and serve on our Board as the club’s CBA.  (Same applies to anyone who wants to apply to be an RBA and affiliate with DCR.)  The descriptions was written in close cooperation with Bill Beck, to try to strike an attractive balance between independence for the CBA/RBA and oversight by DCR.

2) We correct an oversight in the bylaws changes adopted in 2008 by reducing the size of the Board back to seven, since an odd number is preferable to avoid tie votes, and we think that nine is unwieldy for a club of our size.

3) We have Board members serve two-year terms, with the CBA serving an unlimited number of terms, but the remaining Board members not allowed to serve more than three consecutive terms.  This encourages continuity of governance, while at the same time meaning that no more than half the Board is replaced in any one election.

4) The bylaws provide a way for Board members or DCR members to call meetings.  Under the prior bylaws, only the President could call meetings, and the President was only required to call one meeting a year.  By providing a mechanism for members of the Board to call a Board meeting, and for members of DCR to call a general meeting, we help to ensure that the President and the Board will be responsive to the DCR membership.

5) The proposed bylaws describe procedures for electronic voting, including timing and quorum requirements.  Because of the ease with which electronic voting can occur, relative to a meeting in person, an increased share of the DCR membership is required to form a quorum for the purpose of any electronic vote by the membership in general.  Similarly, for electronic votes by the Board, a motion does not pass unless a strict majority of the Board has voted affirmatively — it is not enough to have a quorum vote (4) and a majority of that quorum vote in favor (3), since that would allow a minority of the Board to affirm a motion.

Members will need to make an up or down vote on the proposed bylaws.  Amendments to the proposed bylaws may also be offered at the annual meeting; proposed amendments must be voted on separately by the Board, and then either accepted and submitted to the membership for approval. If rejected then they may be submitted directly to the membership.

Many thanks to the Bylaws Committee — Chuck Wood, Chris Mento, and George Winkert — for their service.  And many thanks also to the DCR Board for their patient and diligent work in combing through the proposed changes.

Look forward to seeing you at the annual meeting,

Nick Bull
President, DC Randonneurs
On behalf of the Board of DC Randonneurs

Renewal Notice from DC Randonneurs

Thursday, January 8th, 2009

Happy New Year DC-Randonneur!

Just a reminder that DCR membership expires on Dec 31st. If you’ve renewed already, thank you very much. Otherwise, please renew before the annual meeting. Only $10 per person to continue receiving club news and notices, have full voting privileges at the annual club meeting on Jan 24th, and oh yes, participate in an exciting series of club brevets in 2009!

You can enter your renewal information online at:

http://www.dcrand.org/dcr/clubinfo.php?page=membership-renewal

George Winkert
Treasurer, DC Randonnuers