Dear Fellow DC Randonneur,
As recently announced, DC Randonneurs will have its annual general meeting on January 21st at 4pm. At that meeting, we will elect Board members and officers. We plan to follow a nominations/elections process that is like last year’s.
Four Board members have reached the end of their current terms (though all may run for office if nominated, since none are term-limited). These Board members are: Bill Beck (Club Brevet Administrator), Nick Bull (President), Chris Mento (At-Large Board Member), and George Winkert (Treasurer). Bill Beck and Nick Bull have agreed to continue to serve on the Board, should they be nominated and elected to do so (FYI this will be Nick’s final term as President under the term limits in the Bylaws). Chris Mento and George Winkert plan to step away from the Board for now — both have provided many years of tireless Board service on behalf of DC Randonneurs. Chris has been on the Board since at least 2007 and George Winkert has served as Treasurer since 2008.
Following is a description of the nominations and election process, as well as a description of the open positions.
Potential candidates for the Board need to be DCR members, nominated and seconded by (different) DCR members. The DCR listserve will be used for the nominations process. Before nominating anyone, please check with the prospective nominee first to make sure that they are interested in running for the Board, and check that they are a current member. And before nominating or seconding, please make sure that you are a current DCR member. Don’t forget, if you haven’t renewed your membership by the end of December, you are dropped from the membership rolls. The website’s “Club Info” page includes a link on the left side to the current membership page (see http://www.dcrand.org/dcr/clubinfo.php?page=membership, which is usually up-to-date but might not reflect very-recent memberships).
After the nomination is seconded, candidates are required to post a message accepting or declining the nomination.
The nominations process closes on midnight, January 16th, a week from today.
Voting takes place in-person at the Annual Meeting on January 21st (see website for details). You have to be a member to vote, but memberships can be renewed at the meeting. We will have a secret ballot for any positions that are contested. For any positions with only one qualified candidate, we can have a show of hands.
Duties of the Board and of the open Board positions:
The DCR Bylaws describe the duties of Board members in general and of each Board position. See
Summarizing the Board’s general responsibilities and the responsibilities of the open positions: In general, in accordance with the club’s purposes, the Board’s primary goal is to put on randonneuring events, supporting the Club Brevet Administrator / Regional Brevet Administrator (CBA/RBA) as the point person in doing so, and achieving this goal in accordance with the club members’ wishes as expressed in the Bylaws. Board members are required to be attentive to email and to participate in communications with fellow Board members, Board meetings, and decisions (which include electronic votes).
Club Brevet Administrator (CBA): The CBA will normally be a RUSA Regional Brevet Administrator (RBA) (or would be expected to apply to RUSA for approval as an RBA) who has authority to organize brevets in DCR’s traditional riding area, the territory with ride starts within about a hundred miles of DC, including parts of Maryland, Virginia, West Virginia, and Pennsylvania. The CBA acts as DCR’s agent in organizing and sponsoring club rides. The CBA submits a description of events (or the schedule of events, including an annual ACP SR series) to the DCR Board for approval. The CBA designs (or approve’s other’s designs for) club brevets and administers them in accordance with applicable ACP, RM, or RUSA rules and consistent with the DCR budget. They recruit ride organizers and/or ride volunteers and supervise them in administering events. They compile and distribute results of DCR brevets. Respond to request for information and promote randonneuring activities and recruit new DCR members.
President: The President’s duties and powers as described in the Bylaws are deliberately circumscribed, since all significant decisions are subject to Board voting (and potentially can be overturned by a vote of the membership). The President can call and preside over Board meetings and the annual general meeting; can appoint a member to fill a vacancy on the Board until the next general meeting; and can nominate members to assist in specific areas as defined by the Board. More generally, the President’s job (in my view) is, first, to work with the Board to carry out the wishes of the DCR membership as reflected in the Bylaws, and second, to attempt to remove all club-related administrative burden from the CBA so that he or she can focus entirely on organizing events.
Treasurer: The Treasurer’s duties include keeping adequate and complete books of account and being prepared to answer questions about them; collecting funds and making disbursements for events and other expenses that are within the guidelines of the duly-adopted DCR budget; assisting in preparing the budget, and submitting a report about prior-year financial results.
An At-Large Board member’s job is to participate in Board activity and to be willing to perform ad hoc tasks on the member’s behalf, as requested by the President or the Board.
Look forward to seeing you at the meeting, or the populaire beforehand (see upcoming email for more description …),
President, DC Randonneurs