Archive for the ‘Board’ Category

DC Randonneurs General Meeting Minutes from 2010/01/23

Sunday, January 24th, 2010

The meeting notes from the January 2010 General Meeting have been posted in PDF format.   

DC Randonneurs General Meeting Minutes 2009-01-24

Monday, March 2nd, 2009

The DC Randonneurs General Meeting Minutes from 2009/01/24 have been posted.  Please click the link to download the PDF document.

DCR Proposed bylaws: Significant changes and the motivation for them.

Monday, January 12th, 2009

Dear DC Randonneurs member,

We have posted to the DCR website a proposed set of amended DCR bylaws, approved unanimously by the DCR Board, and submitted to the DCR membership for their approval at the 2009 annual meeting.  There are two PDF’s: One is the proposed amended bylaws (DCR Bylaws v10), the second shows changes in those bylaws relative to the bylaws as amended at the 2008 annual meeting (Proposed DCR bylaws — differences from prior bylaws).

I’ll try to explain as briefly as possible the significant changes and the motivation for them.  As you review the bylaws, feel free to email me or other Board members with questions.

1) We introduce the concept of a “Club Brevet Administrator” (CBA).  That’s just our name for the club member who is responsible for running brevets on behalf of DCR, and who would be expected to either be a RUSA Regional Brevet Administrator (RBA) or to apply to RUSA to become an RBA.  Brevets are of course required to be run subject to applicable RUSA/ACP/RM rules.

The main reason for introducing the CBA concept is just to fix a problem with the old bylaws.  The old bylaws say that DCR has to have a RUSA RBA on its Board — but we have no way to force any RBA to be on our Board.  And the old rules say that the RBA is “appointed by RUSA subject to the approval of the membership.”–but in fact, DCR has no role in RUSA’s approving RBA’s.

So what we have done is to write a description for how we would like to interact with any RBA who chooses to affiliate with DCR and be a DCR member and serve on our Board as the club’s CBA.  (Same applies to anyone who wants to apply to be an RBA and affiliate with DCR.)  The descriptions was written in close cooperation with Bill Beck, to try to strike an attractive balance between independence for the CBA/RBA and oversight by DCR.

2) We correct an oversight in the bylaws changes adopted in 2008 by reducing the size of the Board back to seven, since an odd number is preferable to avoid tie votes, and we think that nine is unwieldy for a club of our size.

3) We have Board members serve two-year terms, with the CBA serving an unlimited number of terms, but the remaining Board members not allowed to serve more than three consecutive terms.  This encourages continuity of governance, while at the same time meaning that no more than half the Board is replaced in any one election.

4) The bylaws provide a way for Board members or DCR members to call meetings.  Under the prior bylaws, only the President could call meetings, and the President was only required to call one meeting a year.  By providing a mechanism for members of the Board to call a Board meeting, and for members of DCR to call a general meeting, we help to ensure that the President and the Board will be responsive to the DCR membership.

5) The proposed bylaws describe procedures for electronic voting, including timing and quorum requirements.  Because of the ease with which electronic voting can occur, relative to a meeting in person, an increased share of the DCR membership is required to form a quorum for the purpose of any electronic vote by the membership in general.  Similarly, for electronic votes by the Board, a motion does not pass unless a strict majority of the Board has voted affirmatively — it is not enough to have a quorum vote (4) and a majority of that quorum vote in favor (3), since that would allow a minority of the Board to affirm a motion.

Members will need to make an up or down vote on the proposed bylaws.  Amendments to the proposed bylaws may also be offered at the annual meeting; proposed amendments must be voted on separately by the Board, and then either accepted and submitted to the membership for approval. If rejected then they may be submitted directly to the membership.

Many thanks to the Bylaws Committee — Chuck Wood, Chris Mento, and George Winkert — for their service.  And many thanks also to the DCR Board for their patient and diligent work in combing through the proposed changes.

Look forward to seeing you at the annual meeting,

Nick Bull
President, DC Randonneurs
On behalf of the Board of DC Randonneurs

DC Randonneurs seeks new webmaster

Wednesday, December 31st, 2008

Dear DC Randonneur,

Do you speak web?

Steve Ashurst has done a great job on the DCR website over the last couple of years, but he has asked us to help find a new webmaster.  Steve is a new father, and if I recall correctly from my own experience, being a new father is a rather time-consuming occupation!

Steve says that some understanding of PHP, Perl, CSS, and of course HTML will be helpful, though most of the scripts are at a “beginner” level, so if the person can handle reading the code, they can make any necessary adjustments,  write new code, or remove unnecessary code in the future.

Duties of the webmaster:

  • Maintain data for ride registrations
  • Maintain membership data as members join or renew
  • Maintain event data, used for listing DCR brevets, the fleche, and other types of randonneuring events.
  • Maintain blog  (as needed) — to give access to proper board members
  • Maintain wiki (as needed) — to give access to proper board members for editing rights
  • Maintain domain registration and website hosting contracts
  • Modify site (as needed) to keep consistent with latest software supported by hosting company, wiki, blog, php and perl versions.

Please apply  using this form.

Please contact Steve with any questions (webmaster@dcrand.org) and/or contact me (president@dcrand.org) to let me know if you are interested.

Thanks,

Nick Bull
President, DC Randonneurs

DCR Logo: Call for Membership Vote

Tuesday, November 18th, 2008

Thanks to everyone for their patience with our logo contest and all who took the time to submit entries. We received some great logos and, after deliberation, the board has narrowed our logo down to four potential designs. Now, it’s up to the membership to decide.

HOW DO I VOTE: For all the information on how to vote, including the logo options, follow this link:
http://dcrand.org/blog/call-for-membership-vote-dcr-logo/

Voting closes at 11:59 PM EST on November 25, 2008.

Ride safe, have fun, and stay warm,

Mary Gersema
On behalf of the Board of the DC Randonneurs

DC Randonneurs Logo Contest

Thursday, May 29th, 2008

New DC Randonneurs Logo!

Spring.

The flowers are blooming, the randonneurs riding, we’re readying for our upcoming DCR brevets, AND the DC Randonneurs logo is getting a facelift!

We want you, the membership, to help us create an updated logo!

How Does the Contest Work?


Details on the contest are provided on the DC Randonneurs website at: http://dcrand.org/blog/logo-competition/.

Members are encouraged to submit their logos between now and midnight of June 15, 2008.

Please help us create an updated identity for our DC Randonneurs club!


Ride safe and have fun,

Mary Gersema

On behalf of the Board of the DC Randonneurs

Announcement: DC Randonneurs’ Board and other positions

Tuesday, April 8th, 2008

Dear DC Randonneur,Now that Bill Beck has become RBA, he will relinquish his position as Treasurer. And when Nick Bull became President, he vacated his seat as an At-Large member of the Board.

We are pleased to announce that the Board of DC Randonneurs has voted to approve George Winkert as Treasurer and Mary Gersema as At-Large member of the Board. In addition, Jeff Magnuson has agreed to serve as the New Member representative, and Maile Neel has agreed to work with Steve Ashurst to assist in providing website content.

Thank you to George, Mary, Jeff, and Maile for their service to their fellow randonneurs.

We all hope to see you on the road sometime. How about May 31st in Urbana, MD (see website for details)?

The Board of DC Randonneurs