DC Randonneurs General Membership Meeting

When: 7:20pm Sunday January 27th, 2008

Where: Glen Echo Town Hall

Attending Members: (Count 36)

    Chip Adams

    Mary Alex
    Bill Arcieri
    Stephen Ashurst
    Ben Bassett
    Bill Beck
    Carol Bell
    Sam Blasiak
    Crista Borras
    Nick Bull
    John Carroll
    Ashby Chamberlin
    Bill Clayton
    Paul Donaldson
    Ed Felker
    Adi Gerblich
    Mary Gersema
    Lowell Grubbs
    Lou Lamoureaux
    James Lehman
    Jeffrey Magnuson
    Andrea Matney
    Steve Matney
    Kristin McCullough
    Chris Mento
    Maile Neel
    Tom Reeder
    Fred Robbins
    Michael Rowny
    Matt Settle
    Bob Sheldon
    Kelly Smith
    Michael Smith
    Mark Vinette
    Greg Web
    George Winkert
    Chuck Wood





Agenda:

  1. Confirm Quorum  (7:20pm - 7:25pm) [ Steve ]

  2. Review bylaws changes  (7:25pm - 7:45pm) [ Nick ]

    1. Proposal by Chuck Wood (7:25pm - 7:30pm)
    2. Other possible proposals (7:30pm - 7:40pm)
    3. Vote on proposed bylaw changes (7:40pm - 7:45pm)
  3. Elect/Confirm officers (7:45pm - 7:55pm) [ Steve ]
    1. Accept Nominations for President  (7:45pm - 7:50pm)
    2. Vote for a President (7:50pm - 7:54pm)
    3. Re-Confirm current board (7:54pm - 7:55pm)

  4. Financial Report (7:55pm - 8:20pm)

    1. Review 2007 report (7:55pm - 8:05pm) [ Bill B. ]
    2. Review 2008 proposed budget (8:05pm - 8:15pm) [ Bill B. / Matt ]
    3. Membership vote on 2008 proposed budget (8:15pm - 8:20pm)  [ Steve ]

  5. Upcoming Brevet Series  (8:20pm - 8:40pm)

    1. Review Brevets for 2008 series  (8:20pm - 8:30pm)  [ Matt ]

    2. Shenandoah 1200K Update (8:30pm - 8:40pm) [ 1200K Committee ]

  6. Question and Answer  (8:40pm - 8:50pm)  [ Board ]

  7. Adjournment  (8:50pm)

    1. Please help clean up.



Proceedings of the Meeting:

  1. Meeting began at 7:25pm and quorum was confirmed with 36 of 114 members attending.
  2. Review proposed bylaw changes
    1. Proposal by Chuck Wood to add President to the officers.  
      1. Ed Felker proposed amending Article VII to correct conflicting text.
      2. The text of the finalized changes are:
Under article IV. (Officers)
      Add President to the list of Officers
Under article V. (1.) (Duties of  Officers)
Reassign the following duties to be duties of the President
      Call and preside over all business meetings;
      Appoint any member to fill a vacancy in office until the next general meeting;
      Nominate members to assist in specific areas as defined by the Executive Board
      Appoint a member to act as recording secretary of minutes at all meetings
Under article VII. (1 and 2) (Meetings)
Replace Regional Brevet Administrator with President. 
      1. The members passed these changes with a vote of 27 in favor, 3 opposed, and 5 abstaining
    1. Matt proposed a separate change to the bylaws:
      1. Matt Settle, read a prepared statement indicating that he, as RUSA's RBA, may associate with another club if he does not receive the cooperation he feels is needed by the DC Randonneurs.
      2. Before the general meeting, the board had voted against a bylaw change proposed by Matt:  Acknowledge that dates, locations, times, courses, brevet fees (if any), and expenses are suject to RBA approval.
      3. Since Matt's proposal was not passed at the board meeting, he brought his proposal to the general meeting in an amended version: Acknowledge any decisions by DC Randonneurs concerning ACP/RUSA brevets are subject to RBA approval.
      4. The members failed to pass this change with a vote of 9 in favor, 20 opposed, and 6 abstaining.
  1. Elect and Confirm officers
    1. Accept nominations for President
      1. Ed Felker proposed that we open nominations for 1 week followed by 2 weeks of voting.  Notification would need to be sent out to all members via e-mail and via postal mail if we do not have a current e-mail address for the member.   Nominations and voting will be accepted via electronic and paper submissions.
      2. The members passed this proposal with a vote of 34 in favor, 1 opposed, and 0 abstaining.
    2. We skipped voting for a President as it will be handled by the previous proposal.
    3. Re-confirm current board
      1. The members motioned to reconfirm the current board members, Matt Settle (RBA), Bill Beck (Treasurer), Stephen Ashurst (Secretary), and At-Large members Nick Bull, Bill Clayton, Paul Donaldson, and Chris Mento.
      2. The current board members were re-confirmed with members voting 34 in favor, 1 opposed, and 0 abstaining.
  2. Financial Report
    1. Bill read through the 2007 income and expenses as well as reviewing the current balances in Matt's account and the BB&T bank account.
    2. Reviewed budget options A and B.
    3. The members passed budget option B with a vote of 34 in favor, 1 opposed, and 0 abstaining.
  3. Upcoming Brevet Series -- did not discuss
  4. Question and Answer - no Q&A session
  5. Adjournment at 9:45pm.




Action Items:

Please specify person responsible for follow up for each item




Recorded by:

Steve Ashurst